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Fair Processing Notice – Volunteers

We hold personal information about all of our volunteers for administration and general management purposes. From time to time, we will ask you to provide personal information for these purposes. In particular, the information will enable us to administer volunteer recruitment, recognition, track and pay expenses, carry out one to ones and performance reviews, record training, operate our communications systems and to comply generally with our legal obligations before, during and after your volunteering with us.

We may use a finger or thumb scan to aid recording which VS individuals are in an office. This does not take a full finger/thumb print and is therefore not biometric data.

Occasionally, the information we hold may include sensitive data relating to your health for reasons of your personal safety and data held for equal opportunities monitoring purposes. As we require all these details from you in order to carry out the activities detailed above, we appreciate your co-operation in providing the necessary information. It is however understood that you may consider some information to be particularly sensitive, and we’ll be clear when replies are optional.

Victim Support will from time to time need to make some of the information available to legal and regulatory authorities (such as to Her Majesty’s Revenue and Customs), to accountants, auditors, lawyers, other outside professional advisers and business contacts, and to other parties which provide products or services to Victim Support (such as IT systems suppliers).

Your data will be retained in alignment with Victim Support’s data retention policy. All volunteering data will be deleted 6 years after you leave Victim Support unless we are required to do otherwise for any statutory purpose.

From time to time we use Survey Monkey and similar tools for carrying out surveys and communicating with you that may collect personal data relating to you. Data entered on some of these tools may go outside the European Economic Area (EEA).

By law you have certain rights of access and rectification in respect of the personal information Victim Support holds about you.

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